Rent Roll Extraction

YOUR cloud. YOUR data. OUR expertise. Automate document processing, data entry, analyze payment trends, and predict rent collection behavior. We outperform manual reviews, RPA, ML, and other real estate Gen AI tools while enabling you to speed up rent roll to make smarter lease renewals and keep data secure in your environment.

Eliminate manual, time-consuming processes document extraction with a powerful AI that deploys directly on your secure cloud infrastructure.

Rent rolls arrive in countless formats, from handwritten notes to complex spreadsheets and PDFs to property management system exports. This critical data powers underwriting calculations and loan decisions, yet most firms still manually extract it or use automation tools that fail with each new format variation.

With Perfecter NOW™, all processing happens securely on your cloud, so your data never leaves your environment. Our system handles every format variation: handwritten entries, inconsistent layouts, mixed-use properties, subsidy calculations, and specialized codes—all without requiring format-specific templates or extensive training like traditional automation methods. Once processed, the data is presented in clean, easy-to-read formats that match your existing real estate workflows.

Challenges with Current Rent Roll Extraction Solutions

Today’s rent roll processes rely on outdated methods that can’t handle the extreme variability of real estate documents.

Manual Data Parsing

Time-consuming and inefficient
Delays critical financial decisions
Unsustainable with growing portfolios

RPA Solutions

Breaks with format changes
Requires expensive ongoing maintenance
Can’t process handwritten notes

Traditional ML & AI

Months of training needed
Misses real estate terminology
Can’t handle layout variations

Gen AI SaaS

Processes data on public clouds
Creates disconnected workflows
Trains competitors’ AI models

Process

Effortless Setup

Deploy our AI directly in your environment, eliminating manual upload/download workflows and connecting to your existing document storage systems.

Automatic Analysis

Process everything within your real estate infrastructure—from handwritten rent rolls to complex spreadsheets— with our AI. It understands property-specific terminology and adapts instantly to format variations without external processing.

Immediate Results

Extracted data flows directly into your systems, including Excel, underwriting models, or financial applications, without manual transfers or copy-pasting. Your workflow remains uninterrupted, so you can focus on critical decisions.

Our Solution

Perfecter NOW™ runs in YOUR cloud and accurately extracts rent roll data from any format, including handwritten notes, complex tables, and custom fields. Our AI handles variations without templates or training. Data stays secure and flows directly into your existing models and applications.

Format-Agnostic Processing

Our AI adapts to any document layout—handwritten notes, Excel, PDFs, or property management exports—without template building or ongoing retraining to save your team countless configuration hours.

Rapid Implementation

Deploy in days, not months. No complex training periods or template creation required. Start processing documents immediately with results flowing directly to your systems.

End-to-End Automation

Complete automation from document ingestion to data in your models. No manual steps, no copying between systems—just seamless flow throughout your workflow.

Outcome

95%

Reduction in processing time

No more uploading documents to external services or copying results back into your systems—everything happens within your existing workflow.

100%

Data remains on-site

Your sensitive financial information never leaves your environment and cannot be used to train third-party AI models or accessed by unauthorized users.

3.4x

Increased ROI

By integrating directly with your existing systems and eliminating friction points, teams embrace the solution faster and deliver more consistent results across your portfolio.